Floware for Educational Institutions

Academic administrators often find themselves overwhelmed with repetitive, time-consuming tasks. Managing class schedules, keeping track of student attendance, processing grades, admitting new students — all these processes are as dull as they are valuable.

Educational institutions today need to be able to do more with less. They need to deliver top-tier teaching and student experiences, provide better working conditions to attract talented administrative, operational, and teaching staff, work within budget and capped revenues, and adhere to mandated record retention regulations, to name a few.

Wouldn't it be great if you could hand over the more repetitive, low-value work to an automated system—instead of having your workers tied up and frustrated with endless manual tasks?

Now you can. Floware is a Business Automation tool specifically geared towards Educational Institutions.

Perfect for large and small companies, Floware is the smart way to do business.

With Floware, you get an all-round business tool that will  improve your process efficiency—making your clients happier while boosting productivity company-wide.

So if you're looking to take your Educational Institutions to the next level, read on and find out how Floware can optimise your resources, improve your market position, and improve the profitability of your company.

Urgent challenges facing Educational Institutions

The education industry has evolved beyond recognition in less than two years. We have seen paradigms of education shifting for even K-12 and university students.

It’s more critical than ever for schools to optimise their resources to find a balance between competing priorities and limited budgets.

Many schools are reaching full capacity and are limited in terms of revenue.

This makes it essential to free up valuable time and funds to invest in under-resourced departments and further growth.

A top priority for educational institutions is ensuring students, parents, families, and alumni have an exceptional experience. The challenge for many schools is that a small department is responsible for the large administrative and operational machine working behind the scenes to deliver that experience.

Instead of focusing on strategic planning and implementation to support a quality educational experience, support staff are often weighed down by large volumes of paperwork and processing.

Why Business Automation is the answer

Making smart investments in technologies that support business process automation across administrative and operational tasks is one way that schools can save time, reduce costs, and focus on high-value priorities that create a better working and educational experience.

Employing business automation creates strong and streamlined processes—the cornerstone of successful education institutions.

Education automation is an important way to keep administrative processes running, allowing the people in charge of these processes to save insane amounts of time.

By deploying an automated school document management solution, much of the manual paperwork routines can be completely eliminated.

In the long run, this means that academic staff will be able to fill roles that empower them to be more inventive and creative. As a result, they’ll be able to focus on what matters in education: developing closer, more meaningful relationships with teachers, students, and parents.

The result is higher efficiency, more productivity, better management, less complexity, and overall, less room for chaos.

Educational functions that can effectively be automated

As a teacher or school administrator, you are probably wondering how exactly special education automated software works.

Automation doesn't replace teachers in the classroom. In fact, automation does not replace a process. Rather, automation complements a process.

In simple words, business automation is used to formulate an effective working process using algorithms and software tools capable of performing tasks without human intervention.

These can be used to impact the following list of processes that form part of the core function of any educational institution:

1. Enrollment processes.

Student enrollment is one of the most time-consuming processes that educational institutions deal with. It usually comprises a whole bunch of paper-driven tasks that, if performed manually, are increasingly vulnerable to human error.

Automated school processes are the best way for educational institutions to relieve this burden on their staff while collecting accurately completed forms, documents, applications, and affidavits from students remotely.

2. Meetup schedules.

Planning and preparing for meetings is critical when it comes to organising educational processes.

With an automation education solution, the entire scheduling process can be completely automated so that human involvement is minimised. All the organiser needs to do is set up a simple workflow that would check every attendee’s schedule and notify the participants.

3. Attendance Tracking

Attendance tracking is another routine yet mandatory process that most educational institutions have to perform on a daily basis. This includes not only the attendance records of students, but of faculties and teachers as well.

Education automation software can perform this your daily attendance tracking automatically, which allows for more fair evaluation and monitoring of students and staff alike.

4. Progress Reports

In addition to managing exams, most teachers are required to fill out progress reports of every student in their class. Automation can be a great help here. Once student grades have been stored electronically, you can use special education automated software to extract necessary data from the spreadsheet. You can also pre-fill progress cards and even send the progress report to those interested.

5. Learning Management Systems

To make digital learning fun for students, tutors undergo several hours of app and website hopping. Unfortunately, scattered sources often limit efficient hours of tutors, which can take a toll on schools/universities’ productivity in the long haul. The best solution is learning management software with all tools and resources in one place for tutors to drag, drop, and get set for their next class.

6. Student Information Systems

Spreadsheets and student information are of bygone ages. The automated student information system aligns information metrics and facilitates faster data retrieval.

7. Classroom Management Systems

Learning is a two-way street and classroom management systems broaden the pathway for interactive learning. Simulations, real-time feedback, live discussions, and quizzes build a creative learning environment, eventually leading to better remembrance and recall rates.

8. Assessment Software

Assessing student performance takes up an inordinate time of teacher's schedules. Assessment software can save time and make assessment fun for tutors and students with myriad supported files and formats.

9. Campus Management Software

One of the mundane tasks in the educational arena is campus management. After all, you need an effective maintenance strategy for space and campus planning. To stay relevant, campus management requires establishing a digital architecture as much as a physical architecture.

10. Account Management Software

Thankfully, we have moved from the age of cash to bank transfers and online payments. That has made accounting a bit easier for schools/universities/independent tutoring institutes. The solution is account management software for resolving multi-dimensional financial woes. From payroll and campus expenses to fees and bookkeeping, account management software needs to be prioritised.

Benefits of Automation in Education

As discussed above, automation in education delivers increased time-liberation and productivity. It also allows students to ease interactions with academic staff by receiving quality feedback on their homework, projects and exams, more quickly and accurately than ever before.

By adopting automation techniques, students will no longer have to deal with mistakes in grading or having to wait weeks to get feedback on their work.

Automation in schools and universities can help you free up space, time, resources, and will bring efficiency.

Business automation is a simple, cost-effective solution that supports the automation of repetitive, data heavy, day-to-day tasks for administrative support staff.

With the correct business automation systems and processes in place, schools can optimise critical organisational workflows and processes to reduce costs, appropriately reallocate budgets, and drive productivity and operational excellence.

Business automation can empower your educational institution to:

• Improve productivity. Leveraging digital solutions that automate processes can help your institution become more agile and productive by empowering staff to access student records faster, streamline finance processes, and even speed up enrolments.
• Achieve efficiencies. Manual business processes can be a barrier to efficiency. Automating processes lets your staff work smarter and become more productive.
• Reduce errors. Automating processes can help eliminate human errors resulting from manual workflows.
• Reduce costs. manual processes incur significant costs associated with time and resources. Automation can eliminate unnecessary expenditure.
• Improve collaboration. Automated processes remove data silos and free up resources so that staff can collaborate more effectively.
• Make better decisions. The metrics and analytics that result from automated processes provide a more holistic and insightful view of students and their needs.
• Allocate funds more appropriately. Reducing costs in one area means educational institutions can reinvest funds in under-resourced departments and innovation initiatives.
• Security for children and parents. Education automation tools can be helpful for younger students and their parents in a range of ways. Primary and secondary schools can use it to increase student safety by sending an automatic SMS alert to a parent’s phone when their child unexpectedly misses school.

Floware—education automation done right

Floware is the leading business automation solution for Educational Institutions worldwide.

The software makes it easy to get up and running in minutes—right after you register your account at Floware.co.

Floware is your key to flawless business management.

Floware can be used by any college, university, or school to automate and digitise academic processes of any complexity.

Our customers from the education industry use our special education automation software to automate their enrollment and bursary application processes.

The software can automatically generate student schedules and class rosters, and can also automatically send out grade reports and transcripts.

There are other administrative functions that Floware can automate.  For example, it can improve communication with students, parents, and staff members by providing tools for email, text messaging, and other forms of electronic communication.

The software is also able to handle financial and resource allocation functions such as budgeting, purchasing, and accounting, which can help institutions to save time and reduce costs.

If you have already decided on your needs, contact us for a detailed discussion of the project. If not, we will be happy to help you choose the best solution based on your business objectives.

If you’re ready to get started with painless business automation, drive rapid digitization and see a six-week ROI, hit the button below to get in touch.

Try floware now and take your Educational Institution to a totally new level!

Get Floware today.